Company Overview

We are seeking a highly skilled Executive Assistant to provide comprehensive support to our senior leadership team. The ideal candidate will be a proactive problem-solver who demonstrates exceptional organizational abilities and maintains the highest level of professionalism and confidentiality.

This section effectively sets expectations and attracts top talent by emphasizing the strategic nature of the role and key qualities sought in candidates.

Role Summary

Reporting directly to the CEO, this position provides high-level administrative support while serving as a key liaison between executive leadership, the board of directors, and other stakeholders. The role requires managing complex calendars, coordinating communications, and ensuring smooth operation of executive offices.

The summary clearly positions this as a senior administrative role with significant responsibility and impact, helping candidates understand the scope and importance of the position.

Key Responsibilities

• Manage CEO's professional and personal calendar, including scheduling meetings, appointments, and travel arrangements
• Coordinate complex executive communications, including emails, phone calls, and correspondence
• Plan and organize meetings, conferences, and events, both internal and off-site
• Prepare and edit documents, presentations, and reports for executive team
• Handle confidential and sensitive information with absolute discretion
• Manage travel logistics including accommodations, transportation, and itineraries
• Maintain filing systems and organize important documents
• Screen and direct phone calls and visitors
• Process expense reports and handle administrative budgets
• Serve as liaison between executive team and other departments
• Coordinate board meetings and prepare related materials

This comprehensive list of responsibilities provides clear expectations and demonstrates the strategic value of the role, while highlighting the diverse skill set required.

Required Qualifications

• Bachelor's degree preferred
• 4+ years of experience supporting C-level executives
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Exceptional written and verbal communication skills
• Strong organizational and time management abilities
• Proven ability to handle confidential information with discretion
• Experience in calendar management and travel coordination
• Ability to work in a fast-paced environment and manage multiple priorities

The qualifications section sets clear standards while remaining achievable, ensuring you attract experienced candidates with the right skill set.

Preferred Qualifications

• Experience in corporate environment
• Knowledge of board governance and protocols
• Project management experience
• Proficiency with presentation and collaboration tools
• Experience developing internal processes and systems
• Background in budget management

These additional qualifications help candidates understand how they can stand out while not being deal-breakers for otherwise qualified applicants.

Benefits & Perks

• Competitive salary
• Comprehensive health insurance
• 401(k) matching
• Paid time off and holidays
• Professional development opportunities
• Life and disability insurance
• Flexible spending accounts
• Remote work options available

A strong benefits package helps attract top talent and shows your company values its employees.

Work Environment

• Fast-paced, professional office setting
• Some early morning or evening hours may be required
• Occasional travel may be necessary
• Hybrid work arrangement possible for the right candidate

This section sets realistic expectations about working conditions and flexibility.

Equal Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Including an EEO statement demonstrates your commitment to diversity and compliance with employment laws.