Company Overview

We are seeking a detail-oriented Data Entry Specialist to join our administrative team. As a Data Entry Specialist, you will play a crucial role in maintaining our company's data integrity by accurately inputting, updating, and managing information across our digital systems.

This section effectively sets expectations and highlights the importance of the role, making it clear to candidates that data integrity is a key priority.

Role Summary

The Data Entry Specialist will be responsible for digitizing and maintaining accurate records, ensuring data quality, and supporting various departments with efficient data management. This position requires strong attention to detail, excellent typing skills, and proficiency with database systems.

The summary provides a clear overview of the position's core functions and essential skills, helping candidates quickly determine their fit for the role.

Key Responsibilities

• Input data from various sources into company databases and electronic storage systems
• Verify accuracy and completeness of data before and after entry
• Maintain organized digital and physical filing systems
• Process and update client information, invoices, and financial documents
• Perform regular data audits to ensure accuracy and completeness
• Maintain data confidentiality and security
• Update existing database entries as needed
• Collaborate with team members to improve data entry processes
• Generate reports and respond to data-related queries
• Archive and organize hard copy documents

This comprehensive list of responsibilities clearly outlines daily tasks and expectations, helping candidates understand the scope of work.

Required Qualifications

• High school diploma or equivalent required; some college preferred
• Minimum 1-2 years of data entry experience
• Proficient in Microsoft Office Suite, especially Excel
• Strong typing skills with minimum 50 WPM
• Experience with database management software
• Excellent attention to detail and accuracy
• Strong organizational skills
• Basic understanding of data privacy and security principles

The required qualifications section sets clear minimum standards for candidates while remaining accessible to qualified applicants.

Preferred Qualifications

• Associate's degree in Business Administration or related field
• Experience with specific industry database systems
• Knowledge of quality control procedures
• Prior experience in administrative role
• Familiarity with document management systems

These preferred qualifications help candidates understand how to stand out while not discouraging those who meet the basic requirements.

Technical Skills

• Advanced Microsoft Excel skills
• Database management software proficiency
• Typing speed of 60+ WPM
• Basic troubleshooting abilities
• Knowledge of standard office equipment

This section clearly outlines the technical competencies needed for success in the role.

Benefits & Perks

• Competitive salary
• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off and holidays
• Professional development opportunities
• Flexible scheduling options
• Employee assistance program

A comprehensive benefits package helps attract quality candidates and shows the company values its employees.

Work Environment

• Full-time, 40 hours per week
• Office environment
• May require extended periods at computer workstation
• Occasional overtime may be required during peak periods

This section sets clear expectations about working conditions and time commitments.

Physical Requirements

• Ability to sit for extended periods
• Manual dexterity for typing and computer use
• Vision abilities required for screen work

Including physical requirements ensures ADA compliance and helps candidates assess their ability to perform the job.

Equal Opportunity Statement

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

This statement demonstrates commitment to workplace diversity and compliance with equal opportunity laws.

How to Apply

Qualified candidates should submit their resume, cover letter, and typing test results through our online application system. Please include any relevant certifications or technical proficiencies in your application.

Clear application instructions help streamline the hiring process and ensure candidates submit all required materials.